Convert images to PDF for an Etsy seller’s scanned thank-you cards so they upload as one clean digital download

To convert scanned thank-you card images into a single PDF for your Etsy digital download, you need a tool that combines JPG or PNG files into one PDF with one image per page, in the order you choose; one option is the OctopusPDF Images to PDF tool, which runs entirely in your browser so your scans never upload to a server.

What You Will Need

• Scanned thank-you card images saved as JPG or PNG files on your computer (phone photos of cards also work, but flatbed scans at 300 DPI give the best print quality)
• A modern web browser — Chrome, Firefox, Edge, or Safari, updated to the latest version
• Internet connection — required to load the tool page, though the conversion itself happens locally
• Optional: image editing software — any free editor (like GIMP, Canva, or even Microsoft Paint) to crop or rotate scans before combining
• Etsy seller account — for uploading the final PDF as a digital download listing

Alternative tools you can use: TinyWow Image to PDF, iLoveIMG Image to PDF, or Adobe Acrobat online tools. All of these offer browser-based image-to-PDF conversion with varying upload policies. You can also use built-in OS features: on Windows, select the images, right-click, and choose Print then set the printer to Microsoft Print to PDF; on macOS, select the images in Finder, then use Export as PDF from the Preview app.

Step-by-Step Instructions

Step 1. Prepare your scanned card images

• Action: Review all scanned thank-you card images in a single folder on your computer.
• Explanation: The final PDF will place each image on its own page in the order you arrange them. Since the tool processes images in the order you select or drag them, having all files in one folder makes the process smoother. If your scans include unwanted borders, shadows, or blank edges from the scanner lid, crop them in your image editor first.
• Watch out: If your scans are upside down or sideways, rotate them in your image editor before converting. The Images to PDF tool does not rotate pages [K4]. A PDF with sideways thank-you cards will look unprofessional and may trigger Etsy listing quality flags.

Step 2. Open the Images to PDF tool

• Action: Navigate to the Images to PDF page in your web browser.
• Explanation: This tool is one of the 14 free PDF tools offered by OctopusPDF, and it is specifically designed to combine JPG/PNG images into a single PDF with one image per page [K1]. The tool runs entirely in your browser, so your images never leave your device [K4].
• Watch out: If you are using an alternative tool like TinyWow or iLoveIMG, be aware that these typically upload your images to their servers for conversion. If your thank-you card design is confidential or includes personal customer information, the local-only processing of the browser-based tool is a meaningful privacy advantage [K4].

Step 3. Add your scanned images

• Action: Drag and drop all your scanned images into the drop zone on the tool page, or click to browse and select them from your prepared folder.
• Explanation: The tool accepts JPG and PNG images [K1]. When you drop multiple images, they appear as thumbnails in the order they were added. One image equals one page in the final PDF [K1][K3].
• Watch out: Do not drop a folder containing mixed file formats if you have TIFF scans. The tool only accepts JPG and PNG [K1]. If your scanner produces TIFF files, convert them to JPG/PNG first using any image editor.

Step 4. Reorder your images

• Action: Drag the thumbnail previews to arrange them in the order you want the cards to appear in the PDF.
• Explanation: The first thumbnail at the top of the list becomes the first page of the PDF [K3]. Arrange them so the front of the first card comes first, followed by its inside, then the second card, and so on.
• Watch out: Check the thumbnail order carefully before converting. If you add 10 images at once, it is easy to miss that one image is out of sequence. Most Etsy digital downloads need a logical read order — card front, inside left, inside right, card back — for each physical card.

Step 5. Convert the images to PDF

• Action: Click the button to start the conversion (typically labeled Convert or Create PDF).
• Explanation: The conversion embeds your images into a brand-new PDF entirely on your device [K4]. There is no server upload, no processing queue, and no wait time tied to file transfer. The process is immediate and local [K4].
• Watch out: Do not close the browser tab during the conversion. Because processing is local, the operation depends on the page staying active. If your browser asks for permission to download a file, accept it.

Step 6. Download the resulting PDF

• Action: Click the Download button that appears after conversion and save the PDF to a dedicated folder on your computer.
• Explanation: The tool generates a new PDF file on your device. The file should appear in your browser's download folder as a standard PDF.
• Watch out: Rename the file clearly, e.g., Thank-You-Cards-Digital-Download.pdf rather than the default download name. A descriptive filename helps with Etsy SEO and makes the file easy to find later.

Step 7. Review the PDF before uploading to Etsy

• Action: Open the downloaded PDF and page through every page.
• Explanation: Verify that each image appears on its own page, in the correct order, and that no images are cut off. Check that the file size is reasonable for Etsy (see limitations below).
• Watch out: This step is not optional. A PDF with a missing page, an upside-down card, or blurry resolution will trigger Etsy listing quality issues and customer complaints. If you spot any problem, return to Step 1 and repeat the process with corrected images.

Step 8. Upload to your Etsy digital download listing

• Action: Log into your Etsy seller account, go to Add a listing, and upload the PDF as your digital file.
• Explanation: Etsy allows digital downloads for instant delivery. Your single PDF containing all the scanned thank-you cards will be delivered as one clean file to buyers.
• Watch out: Etsy has a 20 MB limit per digital file. If your PDF exceeds this, reduce the image resolution in Step 1 (e.g., from 300 DPI to 150 DPI for screen-use cards) or split the design into two listings.

Common Mistakes / Troubleshooting

How to Verify Success

• The PDF opens and displays all scanned cards as full pages, one per page
• Page order matches the intended sequence (front, inside, back for each card)
• No images are rotated sideways or upside down
• Text on the cards is legible at 100% zoom
• The PDF file size is under 20 MB for Etsy upload
• The filename is descriptive (e.g., Thank-You-Cards-Digital-Download.pdf)
• The PDF downloads and opens on a fresh browser session, confirming it is not corrupted

FAQ

Q1. Does the Images to PDF tool upload my images to a server?

No. The tool embeds images into a new PDF entirely on your device. You can verify this by opening your browser's network panel during conversion — there will be no outgoing file transfer [K4]. Other tools like TinyWow and iLoveIMG do upload files to their servers, so if privacy matters for your designs, choose a local-only option [K4].

Q2. Can I mix JPG and PNG scans in a single PDF?

Yes. The tool accepts both JPG and PNG images, and you can combine them in any order within a single conversion session [K1]. Each image will appear as one page in the output PDF.

Q3. What if my PDF is too large for Etsy's 20 MB limit?

Reduce the resolution of your scans in an image editor before conversion. For digital thank-you cards that will be viewed on screens, 150 DPI is usually sufficient. Alternatively, use a PDF compression tool after conversion. Keeping the number of images down (e.g., one card design per PDF rather than three) also reduces file size.

Key Facts

• The OctopusPDF Images to PDF tool combines JPG/PNG images into a single PDF with one image per page [K1].
• Conversion runs entirely locally in the browser; images never upload to a server [K4].
• The tool accepts multiple images, and you can reorder them before conversion [K3].
• Etsy's digital download file limit is 20 MB per file; high-resolution scans may need compression.
• Alternative image-to-PDF tools include TinyWow, iLoveIMG, and built-in OS print-to-PDF features, but they may not offer local-only processing.